\WRJ Pacific District 2023 Convention Voting Process
Thank you all for your patience as we implement a slightly different voting process for our first Hybrid Legislative Body meeting. This is all in accordance with our Bylaws.
Every Sisterhood is allowed to vote their full complement of allowed votes regardless of the number of women attending (either in person or virtual). This is spelled out in Article VII of our Bylaws as well as the formula to calculate number of votes. In addition for a Legislative Body meeting, all elected PD Board members receive one vote (not Chairs or Past DPs).
In-person: For any Sisterhood with at least one in-person attendee, all the votes will be voted in person (including those for Individual Members).
For in-person attendees, the president or another member of each Sisterhood should check in at the Voting table in Ballroom C and receive an envelope with the full number of voting cards. That person is responsible for distributing the cards to her members. If there are fewer members than cards, an attendee may hold up multiple cards. Each card counts as one vote and there is only one color card.
Virtual: Only if a Sisterhood has one or more virtual attendees, but none in person, will they be allocated their number of votes spread among their virtual attendees. Our Tech team will rename them based on the number allocated. Please remember, not every virtual attendee will get a vote #.
Individual Members: Special note that IMs are treated as a block and are allocated 2 votes total. Since there is an Individual Member attending in person, she will vote the 2 votes for the group and those on Virtual will not have a vote.
Please give us any feedback on this process after Convention as we continue to plan for Hybrid events.
Thank you.
Every Sisterhood is allowed to vote their full complement of allowed votes regardless of the number of women attending (either in person or virtual). This is spelled out in Article VII of our Bylaws as well as the formula to calculate number of votes. In addition for a Legislative Body meeting, all elected PD Board members receive one vote (not Chairs or Past DPs).
In-person: For any Sisterhood with at least one in-person attendee, all the votes will be voted in person (including those for Individual Members).
For in-person attendees, the president or another member of each Sisterhood should check in at the Voting table in Ballroom C and receive an envelope with the full number of voting cards. That person is responsible for distributing the cards to her members. If there are fewer members than cards, an attendee may hold up multiple cards. Each card counts as one vote and there is only one color card.
Virtual: Only if a Sisterhood has one or more virtual attendees, but none in person, will they be allocated their number of votes spread among their virtual attendees. Our Tech team will rename them based on the number allocated. Please remember, not every virtual attendee will get a vote #.
Individual Members: Special note that IMs are treated as a block and are allocated 2 votes total. Since there is an Individual Member attending in person, she will vote the 2 votes for the group and those on Virtual will not have a vote.
Please give us any feedback on this process after Convention as we continue to plan for Hybrid events.
Thank you.
| 2023_wrj_pd_convention_voting_process.pdf |
